Grant and Funding Programs
The Saskatchewan Council for Archives and Archivists (SCAA) wishes, to thank our sponsor, SaskCulture and the Saskatchewan Lotteries Fund. The funding received allows SCAA to provide funding to eligible projects through our Institutional Grant Program (IGP); subsidize travel and professional development opportunities to our members; and provide small amounts to member institutions to help them celebrate Archives Week annually.
On June 12 2015 the Documentary Heritage Community Program (DHCP) was announced from Library and Archives Canada.Our members check their eligibility for funds on the website, the SCAA is able to, and will apply to provide services to our membership as well as advocate for the archival community in Saskatchewan
Please be aware of the Young Canada Works (YCW) program, https://archivescanada.ca/young-canada-works/. There are several areas of funding that your institution may be eligible for.
SCAA Institutional Grant Program (IGP)
Call for 2025-26 applications from Institutional members
The SCAA Grants Committee invites institutional members to submit project proposals for the 2025-2026 Institutional Grants Program (IGP). A limit of $5,000 per project has been set. Funds can be used as sole funding for "stand alone" projects that are not connected to any other grant program. Funding for these projects is intended to support arrangement and description, conservation, digitization, outreach, or any other archives-centered project.
Applications can also be made for matching funds to eligible grant opportunities offered by other agencies such as the Young Canada Works (YCW), or any other cost-shared program, https://archivescanada.ca/young-canada-works/
- Please Note: The SCAA grant proposal must be structured so that a portion of the project can be completed using only the SCAA funds if the matching funds are not realized.
- Applicants may submit multiple proposals. In such cases, applicants must prioritize their projects (first, second, etc.). The Grants Committee will recommend funding multiple projects only if funding permits.
To receive funds, the institutional member must:
- Be in "good standing" in the year the application is made and in the year the funds are received. Please review your institution’s SCAA membership status to assure your eligibility.
- Reporting requirements for previous projects must be completed prior to release of funds for new successful applications.
- Any project proposed would need to be started and completed between 1 April 2025 and 31 March 2026.
- Applications must support arrangement and description, conservation, digitization, outreach, or any other archives-centered project.
Projects selected for Institutional Grants Program funding will be prioritized by:
- Diversity aspect (see the SCAA Diversity Plan on the SCAA’s website).
- Projects that support arrangement and description, conservation, digitization, outreach, or access to archival material/primary historical sources in Saskatchewan.
- Archival material may include:
- A textual document like a letter, a report, meeting minutes or scrapbook
- A visual document like a photograph, map or architectural drawing
- An audio document like a tape recording of original, unpublished music or oral history interview
- A multimedia document like a home movie
- A digital document like an email
- Archival material may include:
- Value to the institution and to the community.
- Smaller institutional members will receive priority over archives with well-established funding structures.
- Priority will also be given to archives that have not previously received IGP funding.
Please contact the Archives Advisor at advisorscaa.sk.ca if you are contemplating the submission of a proposal for consideration The Archives Advisor is also pleased to provide feedback on application drafts; however, institutions should submit drafts to the Archives Advisor at least three weeks prior to the application deadline and be aware site-visits maybe limited.
Any changes or modifications to how granted funds are to be used need to be reported to the SCAA as soon as possible, in order to receive approval for the modifications. Institutions who change the project scope or budget without prior approval from the SCAA may be required to return some or all of the granted funds to the SCAA.
**Only description and digitization projects need to highlight how they will contribute to MemorySask, formerly known as the Saskatchewan Archival Information Network (SAIN).
2025-26 IGP Application Download
The SCAA has set the deadline for submissions of complete project applications for:
5:00 pm (Sask. Time) October 4, 2024
As the SCAA has seen many new institutions applying to the IGP, we offer these tools to help members understand and complete the IGP application form.
2024 IGP application writing webinar (Recording)
Guidelines for filling out the 2025-26 application (.PDF)
Project time guidelines (.PDF)
SCAA IGP Adjudication Guidelines (.PDF)
Please send an electronic copy of your completed application to -
Executive Director
Saskatchewan Council for Archives and Archivists
Email: edscaa.sk.ca
Also:
Archives Advisor
Saskatchewan Council for Archives and Archivists
Email: advisorscaa.sk.ca
2024-25 SCAA Grants Committee;
William Shepherd, (Swift Current Museum) (Chair)
The Committee membership consists of at least 3 members from different institutions from across the province
IGP Final reports
If your institution received a grant for a purchase or project to be completed in the 2024-25 fiscal year, April 1, 2024 - March 31, 2025, or any other previous year, please download the "final report form" and the example of the "letter of thanks" and complete them.
The funds approved for you project are to be spent and/or your purchase by March 31, 2025. Please inform the SCAA office prior to then.
If your project is complete and/or your purchase has been made, you may complete the "final report" and "letter of thanks" at any time. Though they are not finally due until May 31, 2025.
If your project is continuing past October 31, 2024 please complete the short "Interim report" to highlight it's progress.
Be aware that if your institution is hoping to receive an SCAA grant in the future, its dispersal may be delayed until the SCAA office has received notice of the completion of the report and letter. (including Archives Week grant and Professional Development funds at the discretion of the SCAA office)
Professional Development Fund and Travel Subsidy
Through SaskCulture and the Saskatchewan Lotteries Trust Fund for Sport, Culture, and Recreation, the SCAA is able to offer financial support for members' travel to Council-sponsored workshops as well as other professional development opportunities. The guidelines and application form are available for download below. Completed applications should be sent to the SCAA office.
SCAA Office:
Saskatchewan Council for Archives and Archivists,
PO Box 31122 RPO Normanview
Regina, SK
S4R 8R6
PD Fund Guidelines 2024-25
PD Fund Application 2024-25
PD Fund Expense Claim 2024-25
PD Fund Sample Letter of Thanks
Chart of Saskatchewan Travel Distances
Diversity Plan
The SCAA’s Diversity Initiative
(Fall 2015; Updated January 2018)
Download and review SCAA's Diversity Plan
In 2014-15, the Saskatchewan Council for Archives and Archivists was chosen as one of five organizations to take part in SaskCulture’s Diversity Pilot Project. SaskCulture states very clearly in their Strategic Plan that its aim is to ensure that “cultural opportunities are inclusive, responsive and reflective of the changing face of the province”, and the groups that it funds must “…re-assess, re-think and re-vamp to ensure they offer the most inclusive programs and services – engaging increasingly diverse members, participants, volunteers and audiences”. It was hinted that future funding could be contingent upon adopting these ideals – that got our attention!
So, to this end, over the past year, members of the SCAA Executive have been meeting with a consultant to, first of all, understand what diversity means to us, and secondly, investigate ways to bring about a more diverse SCAA. We were advised that SaskCulture was primarily focusing on two groups; First Nations/Metis, as well as new Canadians, but, as we all know, there are many other groups and communities in the province that would be appropriate in any discussion about diversity.
For more information on the SaskCulture, Strategic Plan, 2015-2019, go to www.saskculture.ca/content/generic_atoms/titlefilecaption-files/SaskCulture2015_SP_web.pdf.
In recent years, the Grants component of the SCAA has been very well subscribed, and members have come to rely on these funds for many projects. This was one area where the Executive felt that the Council could possibly “nudge” our members into coming up with projects that would fall under this diversity umbrella. We (the executive) discussed how the term diversity applies to archives and our members; we believe that it could apply to both users/researchers, as well as holdings. Proposals that focused on bringing about greater inclusion in the community, or projects related to individuals or groups that are relevant to those of a diverse culture would be regarded favourably by the Grants Committee.
The idea of diversity and inclusivity is a product of our changing society in Saskatchewan. The SCAA, in an effort to be relevant and accessible to all the people in the province, is hoping to incorporate these ideals into our day-to-day operations. Look for future diversity initiatives including training opportunities and workshops to be announced over the coming year. One of our main goals is to bring the history of the province to as many people as possible. The diversity ideal may be one of our most effective tools to do this.
