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SCAA Institutional Grants Program

Call for 2017-2018 Project Proposals

The SCAA Grants Committee invites project proposals from SCAA member institutions for the 2017-18 Institutional Grants Program. A limit of $5000 per project has been set for 2017-18
Any project proposed would need to be undertaken between 1 April 2017 and 31 March 2018. The Committee invite proposals for funds to be used for:

  • As sole funding for “stand alone” projects that are not connected to any other grant program. Funding for these projects is intended to support arrangement and description, conservation, digitization, outreach, or any other archives-centered project.
  • As matching funds for eligible grant opportunities offered by other agencies such as the Young Canada Works (YCW), or any other cost-shared program.
    • Please Note: The SCAA grant proposal must be structured so that a portion of the project can be completed using only the SCAA funds if the matching funds are not realized. The projects must also be clearly archival in nature and comply with the application rules of the grant they intend to support.
Please contact the Archives Advisor at This e-mail address is being protected from spambots. You need JavaScript enabled to view it if you are contemplating the submission of a proposal for consideration
In order to receive funds, the institutional member must be a “member in good standing” in the year the application is made AND in the year the funds are received.
Please review your institution’s SCAA membership status to assure your eligibility.
Reports for previous grants must be received prior to granting of new funding.
Granted funds must be used for the project awarded and any unexpended funds must be returned to the SCAA office.
Applicants may submit multiple proposals. In such case, applicants must prioritize their projects (first, second, etc.). The Grants Committee will recommend funding multiple projects only if funding permits.
Projects selected for Institutional Grants Program funding will be prioritized by:
  1. Diversity aspect (See the SCAA’s Diversity Plan below)
  2. Quality of the project (its value to the institution and to the community);
  3. Smaller institutional members will receive priority over archives with well-established funding structures;
  4. Priority will also be given to archives that have not previously received funding through the SCAA.

**Description and digitization projects need to highlight how they will contribute to the Saskatchewan Archival Information Network (SAIN).

The deadline for complete project proposals is 5:00pm (Sask. Time) December 16, 2016.

2017-18 IGP application download.doc

Use this tool to help complete the application

Project time guidelines.pdf

Please send an electronic copy of your completed application to -

Executive Director
Saskatchewan Council for Archives and Archivists


It will be adjudicated by the SCAA Grants Committee

The SCAA's Grants Committee would like to say thank you to all who submitted project proposals to the 2016-17 Institutional Grants Program

We received 16 applications representing 15 institutions.

Requests for 2016-17 funding included:
  • supply purchases and recommended facility renovations, to properly store archival material;
  • description and re-description projects, to assure things are up to standards and able to create good finding aids
in conjunction with those projects
  • digitization projects, to help members contribute to the SAIN database
  • promotional projects will help archives "show off" their collections to the public
All of this reflects the work being done in the province to help preserve and share these important pieces of our culture.

"Of all national assets, archives are the most precious; they are the gift of one generation to another and the extent of our care of them marks the extent of our civilization"
Sir Arthur Doughty, Dominion Archivist, 1904-1935

SCAA Grants Committee Chair;

Tammy Donahue Buziak, (North Battleford Historic Archives)

For those who received a 2015-16 Institutional Grant please download the following forms:

If your institution received a grant for a purchase or project to be completed in the 2016-17 fiscal year, April 2016 - March 2017, please download the "2016-17 final report form" and the example of the "letter of thanks" and complete them.
If your project is complete and/or your purchase has been made you may complete the report and letter at any time, though the report is not finally due until May 31, 2017. 

Be aware that if your institution has applied for a 2017-2018 SCAA grant, its dispersal may be delayed until the SCAA office has received notice of the completion of the report and letter.

The SCAA’s Diversity Initiative
(Fall 2015)
Download and review SCAA's Diversity Plan

In 2014-15, the Saskatchewan Council for Archives and Archivists was chosen as one of five organizations to take part in SaskCulture’s Diversity Pilot Project.  SaskCulture states very clearly in their Strategic Plan that its aim is to ensure that “cultural opportunities are inclusive, responsive and reflective of the changing face of the province”, and the groups that it funds must “…re-assess, re-think and re-vamp to ensure they offer the most inclusive programs and services – engaging increasingly diverse members, participants, volunteers and audiences”.  It was hinted that future funding could be contingent upon adopting these ideals – that got our attention! 

So, to this end, over the past year, members of the SCAA Executive have been meeting with a consultant to, first of all, understand what diversity means to us, and secondly, investigate ways to bring about a more diverse SCAA.  We were advised that SaskCulture was primarily focusing on two groups; First Nations/Metis, as well as new Canadians, but, as we all know, there are many other groups and communities in the province that would be appropriate in any discussion about diversity.

 For more information on the SaskCulture, Strategic Plan, 2015-2019, go to http://www.saskculture.ca/content/generic_atoms/titlefilecaption-files/SaskCulture2015_SP_web.pdf.

In recent years, the Grants component of the SCAA has been very well subscribed, and members have come to rely on these funds for many projects.  This was one area where the Executive felt that the Council could possibly “nudge” our members into coming up with projects that would fall under this diversity umbrella.  We (the executive) discussed how the term diversity applies to archives and our members; we believe that it could apply to both users/researchers, as well as holdings.  Proposals that focused on bringing about greater inclusion in the community, or projects related to individuals or groups that are relevant to those of a diverse culture would be regarded favourably by the Grants Committee.

The idea of diversity and inclusivity is a product of our changing society in Saskatchewan.  The SCAA, in an effort to be relevant and accessible to all the people in the province, is hoping to incorporate these ideals into our day-to-day operations.  Look for future diversity initiatives including training opportunities and workshops to be announced over the coming year. One of our main goals is to bring the history of the province to as many people as possible.  The diversity ideal may be one of our most effective tools to do this.


What's New

2017-18 Institutional Grant Program

The SCAA Grants Committee is sending out a call to Institutional members to submit applications for potential projects to the 2017-18 Institutional Grant Program (IGP.) See the Institutional Grants web page for the application and guidelines. 
SCAA Newsletter Outside the Box
The SCAA Newsletter "OUTSIDE the BOX" recent issue!

Thanks to the efforts of Editor Stevie Horn, with the help of the SCAA Communications Committee and other contributors, the SCAA is pleased to announce the Spring 2016 issue of the SCAA Newsletter, that is available for download here

If you wish a printed version please feel free to contact scaa@sasktel.net